Virginia Career VIEW

Word Processors and Typists

Use word processor/computer or typewriter to type letters, reports, forms, or other material from rough draft, corrected copy, or voice recording. May perform other clerical duties as assigned.

Tasks Include:

  • Check completed work for spelling, grammar, punctuation, and format.
  • Perform other clerical duties such as answering telephone, sorting and distributing mail, running errands or sending faxes.
  • Gather, register, and arrange the material to be typed, following instructions.
  • Type correspondence, reports, text and other written material from rough drafts, corrected copies, voice recordings, dictation or previous versions, using a computer, word processor, or typewriter.
  • File and store completed documents on computer hard drive or disk, and/or maintain a computer filing system to store, retrieve, update and delete documents.
  • Print and makes copies of work.
  • Keep records of work performed.
  • Compute and verify totals on report forms, requisitions, or bills, using adding machine or calculator.
  • Collate pages of reports and other documents prepared.
  • Electronically sort and compile text and numerical data, retrieving, updating, and merging documents as required.

    • more »


The data sources for the information displayed here include: O*NET™ 14.0; US Department of Labor (BLS); Virginia Workforce Connection.

Projections Quick View:
Virginia: - 2.3%

National: - 5.6%

 

Education

High School Diploma

Job Zone:

Two: Some Preparation Needed

Income Range:

Mid Range ($28,000 - $35,999)

Average Earnings:

 

National

$33,720.00

State

$32,141.11

Regional


 


 

Word Processors and Typists

Description


Career Cluster: Business, Management and Administration

Use word processor/computer or typewriter to type letters, reports, forms, or other material from rough draft, corrected copy, or voice recording. May perform other clerical duties as assigned.

The data sources for the information displayed here include: O*NET™ 14.0.
 

Word Processors and Typists

Education


Required Level of Education
Related Work Experience
On-Site or In-Plant Training
On-the-Job Training

The data sources for the information displayed here include: O*NET™ 14.0.
 

Word Processors and Typists

Tasks

Core Tasks Include:

Supplemental Tasks Include:

The data sources for the information displayed here include: O*NET™ 14.0.
 
 

Word Processors and Typists

Special Requirements

Word Processors and Typists

 

Many data entry and information processing workers are hired right out of high school. Most training occurs on the job, and can be learned in a short period of time.

Education and training. Employers generally hire high school graduates who meet their requirements for accuracy and keyboarding speed. Increasingly, employers also expect applicants to have training or experience in word processing or data entry tasks. Spelling, punctuation, and grammar skills are important, as is familiarity with standard office equipment and procedures.

Students acquire skills in keyboarding and in the use of word processing, spreadsheet, and database management computer software in high schools, community colleges, business schools, temporary help agencies, or self-teaching aids such as books, tapes, and Internet tutorials.

 



The data sources for the information displayed here include: Virginia Career VIEW Research.
 
 
 

Word Processors and Typists

Knowledge
% Subject Description
92.50 Clerical Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
69.75 English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
69.00 Customer and Personal Service Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
50.50 Computers and Electronics Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.


The data sources for the information displayed here include: O*NET™ 14.0.
 

Word Processors and Typists

Skills
% Subject Description
59.50 Reading Comprehension Understanding written sentences and paragraphs in work related documents.
59.50 Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
59.50 Speaking Talking to others to convey information effectively.
59.50 Time Management Managing one's own time and the time of others.
56.25 Monitoring Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
53.00 Writing Communicating effectively in writing as appropriate for the needs of the audience.


The data sources for the information displayed here include: O*NET™ 14.0.
 

Word Processors and Typists

Abilities
% Subject Description
75.00 Near Vision The ability to see details at close range (within a few feet of the observer).
68.75 Written Comprehension The ability to read and understand information and ideas presented in writing.
62.50 Oral Comprehension The ability to listen to and understand information and ideas presented through spoken words and sentences.
62.50 Speech Recognition The ability to identify and understand the speech of another person.
62.50 Information Ordering The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
56.25 Speech Clarity The ability to speak clearly so others can understand you.
56.25 Perceptual Speed The ability to quickly and accurately compare similarities and differences among sets of letters, numbers, objects, pictures, or patterns. The things to be compared may be presented at the same time or one after the other. This ability also includes compa
56.25 Oral Expression The ability to communicate information and ideas in speaking so others will understand.
53.25 Category Flexibility The ability to generate or use different sets of rules for combining or grouping things in different ways.
53.25 Written Expression The ability to communicate information and ideas in writing so others will understand.
53.25 Finger Dexterity The ability to make precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or assemble very small objects.
50.00 Wrist-Finger Speed The ability to make fast, simple, repeated movements of the fingers, hands, and wrists.


The data sources for the information displayed here include: O*NET™ 14.0.
 

Word Processors and Typists

Work Activities
% Subject Description
84.75 Getting Information Observing, receiving, and otherwise obtaining information from all relevant sources.
84.25 Interacting With Computers Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
80.50 Communicating with Supervisors, Peers, or Subordinates Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
80.00 Performing Administrative Activities Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
74.50 Establishing and Maintaining Interpersonal Relationships Developing constructive and cooperative working relationships with others, and maintaining them over time.
72.25 Organizing, Planning, and Prioritizing Work Developing specific goals and plans to prioritize, organize, and accomplish your work.
65.00 Processing Information Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
62.25 Thinking Creatively Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.
58.50 Communicating with Persons Outside Organization Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
58.00 Documenting/Recording Information Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
56.50 Updating and Using Relevant Knowledge Keeping up-to-date technically and applying new knowledge to your job.
54.75 Identifying Objects, Actions, and Events Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
50.50 Scheduling Work and Activities Scheduling events, programs, and activities, as well as the work of others.
50.25 Assisting and Caring for Others Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.
50.00 Making Decisions and Solving Problems Analyzing information and evaluating results to choose the best solution and solve problems.


The data sources for the information displayed here include: O*NET™ 14.0.
 

Word Processors and Typists

Work Styles
% Subject Description
88.50 Attention to Detail Job requires being careful about detail and thorough in completing work tasks.
85.00 Integrity Job requires being honest and ethical.
80.75 Dependability Job requires being reliable, responsible, and dependable, and fulfilling obligations.
78.50 Cooperation Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
76.50 Concern for Others Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
75.50 Self Control Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
68.50 Social Orientation Job requires preferring to work with others rather than alone, and being personally connected with others on the job.
67.75 Initiative Job requires a willingness to take on responsibilities and challenges.
67.50 Independence Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
59.00 Achievement/Effort Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
58.00 Adaptability/Flexibility Job requires being open to change (positive or negative) and to considerable variety in the workplace.
58.00 Persistence Job requires persistence in the face of obstacles.
56.25 Stress Tolerance Job requires accepting criticism and dealing calmly and effectively with high stress situations.
55.75 Innovation Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.
51.00 Analytical Thinking Job requires analyzing information and using logic to address work-related issues and problems.


The data sources for the information displayed here include: O*NET™ 14.0.
 

Word Processors and Typists

Work Values
% Subject Description
66.67 Relationships Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.
50.00 Support Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.


The data sources for the information displayed here include: O*NET™ 14.0.
 

Word Processors and Typists

Work Context
% Subject Description
96.80 Face-to-Face Discussions How often do you have to have face-to-face discussions with individuals or teams in this job?
93.00 Spend Time Sitting How much does this job require sitting?
87.60 Importance of Being Exact or Accurate How important is being very exact or highly accurate in performing this job?
85.00 Telephone How often do you have telephone conversations in this job?
82.40 Structured versus Unstructured Work To what extent is this job structured for the worker, rather than allowing the worker to determine tasks, priorities, and goals?
81.20 Indoors, Environmentally Controlled How often does this job require working indoors in environmentally controlled conditions?
79.20 Letters and Memos How often does the job require written letters and memos?
78.40 Work With Work Group or Team How important is it to work with others in a group or team in this job?
78.40 Contact With Others How much does this job require the worker to be in contact with others (face-to-face, by telephone, or otherwise) in order to perform it?
74.80 Electronic Mail How often do you use electronic mail in this job?
74.40 Freedom to Make Decisions How much decision making freedom, without supervision, does the job offer?
70.40 Time Pressure How often does this job require the worker to meet strict deadlines?
69.40 Importance of Repeating Same Tasks How important is repeating the same physical activities (e.g., key entry) or mental activities (e.g., checking entries in a ledger) over and over, without stopping, to performing this job?
66.60 Deal With External Customers How important is it to work with external customers or the public in this job?
63.20 Coordinate or Lead Others How important is it to coordinate or lead others in accomplishing work activities in this job?
58.80 Impact of Decisions on Co-workers or Company Results How do the decisions an employee makes impact the results of co-workers, clients or the company?
57.60 Frequency of Decision Making How frequently is the worker required to make decisions that affect other people, the financial resources, and/or the image and reputation of the organization?
57.20 Physical Proximity To what extent does this job require the worker to perform job tasks in close physical proximity to other people?
54.40 Level of Competition To what extent does this job require the worker to compete or to be aware of competitive pressures?
52.80 Frequency of Conflict Situations How often are there conflict situations the employee has to face in this job?
52.80 Degree of Automation How automated is the job?
52.20 Spend Time Using Your Hands to Handle, Control, or Feel Objects, Tools, or Controls How much does this job require using your hands to handle, control, or feel objects, tools or controls?
51.20 Sounds, Noise Levels Are Distracting or Uncomfortable How often does this job require working exposed to sounds and noise levels that are distracting or uncomfortable?
50.60 Spend Time Making Repetitive Motions How much does this job require making repetitive motions?


The data sources for the information displayed here include: O*NET™ 14.0.
 

Word Processors and Typists

Job Zone Two: Some Preparation Needed

The data sources for the information displayed here include: O*NET™ 14.0.
 

Word Processors and Typists

Earnings Benefits
Region Entry Level Average Experienced
United States No Data $33,720.00 $46,690.00
Virginia $24,930.42 $32,141.11 $35,746.46
 
Region Entry Level Average Experienced
Bay Consortium $26,571.50 $33,242.91 $36,578.61
Capital Region Workforce Partnership $26,351.35 $37,371.39 $42,881.41
Central VA/Region2000 No Data No Data No Data
Crater Area No Data No Data No Data
Greater Peninsula No Data No Data No Data
Hampton Roads No Data No Data No Data
New River/Mt. Rogers No Data No Data No Data
Northern Virginia and Alexandria/Arlington No Data No Data No Data
Piedmont/Workforce $25,642.40 $30,790.87 $33,365.11
Shenandoah Valley $30,071.82 $34,993.07 $37,453.19
South Central No Data No Data No Data
Southwestern Virginia No Data No Data No Data
West Piedmont No Data No Data No Data
Western Virginia $32,867.23 $38,145.98 $40,785.86


The data sources for the information displayed here include: US Department of Labor (BLS); Virginia Workforce Connection.
 

Word Processors and Typists

Employment Projections
National 2008 2018 % Change
United States 141,900 133,900 - 5.6%
 
State 2008 2018 % Change
Virginia 2,465 2,409 - 2.3%
 
Region 2006 2016 % Change
Bay Consortium 75 69 - 8.0%
Capital Region Workforce Partnership No Data No Data No Data
Central VA/Region2000 54 55 + 1.9%
Crater Area No Data No Data No Data
Greater Peninsula 244 236 - 3.3%
Hampton Roads 390 371 - 4.9%
New River/Mt. Rogers No Data No Data No Data
Northern Virginia and Alexandria/Arlington 982 1,010 + 2.9%
Piedmont/Workforce 35 39 + 11.4%
Shenandoah Valley 65 59 - 9.2%
South Central No Data No Data No Data
Southwestern Virginia 0 0 + 0.0%
West Piedmont 25 24 - 4.0%
Western Virginia 68 66 - 2.9%


The data sources for the information displayed here include: Virginia Workforce Connection.
 

Word Processors and Typists

Related Occupations
Related Occupations

 

Careers in Administrative and Information Support Pathway:

The data sources for the information displayed here include: O*NET™ 14.0.
 

Word Processors and Typists

View Videos

The following videos are available for this occupation:

The data sources for the information displayed here include: New York State Department of Labor; New Jersey Department of Labor; California Occupational Information Coordinating Committee.
 

Word Processors and Typists

Military Training



The data sources for the information displayed here include: Defense Manpower Data Center.
 

Word Processors and Typists

Proficiency Ratings
These proficiencies are scored on a scale from 1 to 5 with 1 being not
important to the job and 5 being extremely important to the job.
Proficiency Rating
Getting Information 4.5
Interacting With Computers 4.5
Communicating with Supervisors, Peers, or Subordinates 4.0
Performing Administrative Activities 4.0
Establishing and Maintaining Interpersonal Relationships 4.0
Organizing, Planning, and Prioritizing Work 4.0
Processing Information 3.5
Thinking Creatively 3.5
Communicating with Persons Outside Organization 3.5
Documenting/Recording Information 3.5
Updating and Using Relevant Knowledge 3.5
Identifying Objects, Actions, and Events 3.0
Scheduling Work and Activities 3.0
Assisting and Caring for Others 3.0
Making Decisions and Solving Problems 3.0
Performing for or Working Directly with the Public 3.0
Interpreting the Meaning of Information for Others 2.5
Developing and Building Teams 2.5
Judging the Qualities of Things, Services, or People 2.5
Monitor Processes, Materials, or Surroundings 2.5
Coordinating the Work and Activities of Others 2.5
Developing Objectives and Strategies 2.5
Analyzing Data or Information 2.0
Evaluating Information to Determine Compliance with Standards 2.0
Resolving Conflicts and Negotiating with Others 2.0
Coaching and Developing Others 2.0
Training and Teaching Others 2.0
Inspecting Equipment, Structures, or Material 2.0
Monitoring and Controlling Resources 2.0
Handling and Moving Objects 1.5
Estimating the Quantifiable Characteristics of Products, Events, or Information 1.5
Provide Consultation and Advice to Others 1.5
Performing General Physical Activities 1.5
Guiding, Directing, and Motivating Subordinates 1.5
Controlling Machines and Processes 1.5
Repairing and Maintaining Electronic Equipment 1.5
Staffing Organizational Units 1.5
Operating Vehicles, Mechanized Devices, or Equipment 1.5
Selling or Influencing Others 1.5
Repairing and Maintaining Mechanical Equipment 1.5
Drafting, Laying Out, and Specifying Technical Devices, Parts, and Equipment 1.0


The data sources for the information displayed here include: O*NET™ 14.0.
 

Word Processors and Typists

Titles

The data sources for the information displayed here include: O*NET™ 14.0.
 
 

Word Processors and Typists

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